Privacy Policy

Last updated: December 06, 2025

1. Who We Are

My.CollectionLibrary is an AI-powered collectibles management platform operated by Collection Library, LLC. We help collectors catalog items, run AI analysis, manage billing, and prepare listings.

2. Information We Collect

  • Account Data: Name, username, email, phone, password hash, approval notes.
  • Collection Data: Item metadata, images, categories, AI analyses, research notes.
  • Usage & Diagnostics: Session identifiers, IP address, browser user agent, activity logs.
  • Billing Data: Plan selections, invoices, payment method tokens (processed via third‑party gateways).

3. How We Use Your Information

  • Authenticate and secure your account.
  • Provide collection management, image processing, and AI analysis features.
  • Administer subscriptions, invoices, and usage limits.
  • Detect fraud, enforce policies, and maintain audit history.
  • Communicate about account status, approvals, or product updates.

4. Legal Bases

We rely on contractual necessity (providing the service you requested), legitimate interests (security, fraud prevention), and your consent (e.g., optional “Remember Me” cookie or marketing opt-ins).

5. Sharing & Subprocessors

We do not sell or share personal data for advertising. Limited data may be shared with:

  • Cloud hosting providers that run the application stack.
  • Payment processors (Stripe, Square) for billing transactions.
  • AI API providers (OpenAI, Anthropic, Google) when you initiate analyses.
  • Law enforcement or regulators when required by law.

6. Cookies & Tracking

We use only essential, first-party cookies to run the platform (see our Cookie Disclosure). No advertising or third-party analytics cookies are used.

7. Data Retention

Account and collection data are retained while your account is active. Activity logs and billing records are retained as required for auditing, legal compliance, or dispute resolution. You may request deletion of your account; legal or contractual obligations may require retaining some records.

8. Your Rights

  • Access, correct, or delete your account information.
  • Export your collection data upon request.
  • Restrict processing or object to certain uses where applicable law grants those rights.
  • Withdraw consent to optional features (e.g., Remember Me cookie, marketing emails).

Contact us using the email below to exercise your rights. We will verify your identity before fulfilling requests.

9. Security

We apply role-based access controls, password hashing, encrypted transports, and activity logging. No transmission or storage system is 100% secure, so promptly notify us if you suspect unauthorized access.

10. Contact

Email: myCollectionLibrary@gmail.com
Mailing: Collection Library, LLC — Privacy Team